1st shift (Fri- Sun)- Administrative Support (Kentwood)
Contract Type:
Temporary
Location:
Grand Rapids, MI
Industry:
Assembly
Pay Rate:
Job Number:
64377403
Posted:
07-Nov-2026
Job Title Administrative Support
Location Kentwood MI
Pay $18.00/ hour
Shift
1st shift 5:00 am - 5:30 pm Monday - Friday Kentwood
2nd shift 5:00 pm - 3:00 am Monday - Thursday Kentwood
2nd shift 1:00 pm - 9:00 pm Monday - Friday Hall St.
1st shift Weekend 6:00 am - 6:00 pm Friday - Sunday 36th St.
1st shift Weekend 5:00 am - 5:30 pm Friday - Sunday Kentwood
1st shift Weekend 6:00 am - 6:00 pm Friday - Sunday 36th St.
2nd shift Weekend 6:00 pm - 6:00 am Friday - Sunday 36th St.
Job Summary
The Administrative Support role provides critical clerical, coordination, and communication support across warehouse, transportation, and corporate operations to ensure efficient workflow, accurate documentation, and excellent internal and external customer service. This person acts as a central hub: keeping paperwork organized, helping coordinate schedules, maintaining records, responding to communications, and supporting various departments with general administrative tasks.
Responsibilities
Answer and direct phone calls; greet visitors and handle general correspondence (phone, email, mail)
Communicate clearly with other facilities, carriers, and customers
Manage inbound email flow and proactively provide updates when issues occur
Respond to customer inquiries and resolve shipment or documentation questions
Coordinate appointments and schedules for inbound/outbound loads, verifying delivery addresses, product information, and deadlines
Liaise between warehouse, transportation, drivers, and management to ensure smooth workflow
Check in and out over-the-road drivers and shuttle drivers; verify paperwork accuracy
Receive and ship loads at the customer’s direction; reject trailers or dispatch carriers when necessary
Coordinate trailer offloads to ensure product is received on time
Seal trailers and complete bills of lading (BOL) for outbound shipments
Maintain records of over-the-road shipments and switch lists as required
Maintain and organize physical and electronic office files, including invoices, purchase orders, bills of lading, transportation documents, and employee time records
Process, sort, and distribute inbound/outbound paperwork
Perform general clerical tasks: photocopying, scanning, filing, faxing
Prepare and distribute internal communications, memos, and notices
Provide back-up support for other administrative roles (e.g., HR paperwork, reception)
Enter shipment, receiving, and production data into logistics systems (Maves, SAP, Yardview, AX) and Excel spreadsheets
Generate standard reports (daily/weekly/monthly) on shipments, order tracking, and inventory discrepancies
Create and maintain spreadsheets, orders, and other tracking documents
Assist forklift operators by creating labels, RE22s, and scan numbers
Support safety and compliance documentation; keep training logs and certifications up to date
Help with billing, invoicing, and verifying charges; follow up with carriers or vendors if needed
Maintain office supply inventory; order and restock as needed
Key Qualifications
High school diploma or equivalent.
1+ year of experience in an administrative or clerical role, ideally in logistics, transportation, manufacturing, or warehouse environment
Strong organizational skills; attention to detail and accuracy
Proficiency in Microsoft Office (Outlook, Word, Excel); comfortable with learning new systems (WMS, TMS, or company-specific software)
Good verbal and written communication skills
Ability to multi-task, prioritize work, and respond to changes quickly
Ability to work well with internal customers and teams; strong interpersonal skills
Preferred Qualifications
Higher level education, certifications, or training in a related field
Let’s go to work! Apply online today!
Equal Opportunity Employment
