1st Shift - Project Manager Assistant
Contract Type:
Temporary
Location:
Grand Rapids, MI
Industry:
Professional
Pay Rate:
Job Number:
64172679
Posted:
14-Oct-2026
Project Manager Assistant
Essential Duties and Responsibilities
Provide administrative support to management and assist with daily office operations.
Manage calendars, schedule appointments, coordinate meetings, and help prevent scheduling conflicts.
Arrange business travel, including flights, rental cars, hotel accommodations, and reservations as needed.
Answer and direct incoming phone calls, take messages, and respond to general inquiries professionally.
Greet visitors, assist with their needs, and direct them to the appropriate personnel.
Prepare reports, presentations, meeting minutes, correspondence, and other business documents.
Maintain organized files, records, and office documentation.
Monitor office supplies, place orders, and ensure necessary materials are available.
Communicate professionally with employees, customers, vendors, and visitors by phone, email, and written correspondence.
Conduct research, gather information, and complete administrative projects as assigned.
Anticipate the needs of management and team members to help ensure efficient office operations.
Handle sensitive information with discretion and maintain a professional work environment.
Perform other administrative duties as needed to support the team.
Qualifications and Requirements
Previous administrative or office support experience preferred.
Strong computer skills, including proficiency with typing, email, word processing, spreadsheets, and other office software.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to multitask, prioritize responsibilities, and manage time effectively.
Self-motivated, proactive, and able to work independently as well as part of a team.
Professional, friendly, and customer-service-oriented approach.
Ability to maintain confidentiality and handle information appropriately.
Multilingual abilities may be preferred or required, depending on business needs.
Preferred Education and Experience
Associate degree in business administration, office administration, or a related field preferred.
Equivalent education and relevant work experience may be considered.
Physical Requirements
Ability to work at a computer and perform office tasks for extended periods.
Ability to alternate between sitting and standing throughout the workday.
Frequent use of hands and fingers to operate computers, phones, and other office equipment.
Ability to read documents, review details on computer screens, and communicate effectively in person and by phone.
Ability to bend, reach, and retrieve or organize files and office materials.
Ability to occasionally lift or move office supplies and materials weighing approximately 5–10 pounds.
