Job Title
1st Shift - Office Coordinator
1st Shift - Office Coordinator
Location
Grand Rapids, MI
Grand Rapids, MI
Pay
$20.00–$22.00 per hour (depending on experience)
$20.00–$22.00 per hour (depending on experience)
Shift
Monday – Friday
8:30 AM – 5:00 PM
Monday – Friday
8:30 AM – 5:00 PM
Job Summary
We are seeking a motivated and professional Office Coordinator to join our team full-time. This role requires strong communication skills, attention to detail, and the ability to support both clients and internal staff. The Office Coordinator will manage reception duties, administrative tasks, invoicing, and overall office operations to ensure smooth daily workflow.
We are seeking a motivated and professional Office Coordinator to join our team full-time. This role requires strong communication skills, attention to detail, and the ability to support both clients and internal staff. The Office Coordinator will manage reception duties, administrative tasks, invoicing, and overall office operations to ensure smooth daily workflow.
Responsibilities
• Answer and transfer incoming calls promptly and courteously
• Greet clients, notify appropriate staff, and maintain a welcoming lobby
• Type and process correspondence and department documents
• Assist with job order forms, bid administration, and project support
• Process incoming/outgoing mail and manage postage meter supplies
• Prepare client invoices and enter vendor invoices
• Process client receipts and complete past-due collection calls
• Scan, file, and maintain organized office and department records
• Manage office supplies, printers, and conference room scheduling
• Maintain kitchen/coffee area and general office cleanliness
• Assist with promotional activities and job fairs
• Provide Business Manager backup for A/P, deposits, HR support, and payroll assistance
• Answer and transfer incoming calls promptly and courteously
• Greet clients, notify appropriate staff, and maintain a welcoming lobby
• Type and process correspondence and department documents
• Assist with job order forms, bid administration, and project support
• Process incoming/outgoing mail and manage postage meter supplies
• Prepare client invoices and enter vendor invoices
• Process client receipts and complete past-due collection calls
• Scan, file, and maintain organized office and department records
• Manage office supplies, printers, and conference room scheduling
• Maintain kitchen/coffee area and general office cleanliness
• Assist with promotional activities and job fairs
• Provide Business Manager backup for A/P, deposits, HR support, and payroll assistance
Key Qualifications
• Strong verbal and written communication skills
• Excellent organization and multitasking abilities
• Ability to interact professionally with clients and coworkers
• Proficient in Microsoft Office Suite
• Ability to maintain accuracy, meet deadlines, and manage time effectively
• Strong verbal and written communication skills
• Excellent organization and multitasking abilities
• Ability to interact professionally with clients and coworkers
• Proficient in Microsoft Office Suite
• Ability to maintain accuracy, meet deadlines, and manage time effectively
Preferred Education & Experience
• Associate’s or Bachelor’s degree in Business, Accounting, or Finance (not having a degree will not disqualify you)
• Relevant full-time office or administrative experience
• Associate’s or Bachelor’s degree in Business, Accounting, or Finance (not having a degree will not disqualify you)
• Relevant full-time office or administrative experience
How to Apply
Let’s go to work! Apply online today.
Let’s go to work! Apply online today.
Equal Employment Opportunity
